Top 10 Law Firm Project Management Software 2025

You’d expect every industry to evolve in a world that moves quickly and is busy. And yes, the demand for specialized tools like law firm project management software is growing. Law firms use these advanced systems to streamline their operations and client relationships.

Imagine a scenario where your law firm can manage tasks, track progress, and maintain critical client communications all in one place. This becomes a reality when you integrate project management software with CRM. Not only does this integration ramp up operational efficiency, but it also elevates client service to new heights.

This blog will examine the key features of legal project management software and law firm task management software. These tools are useful for the legal industry and are designed to benefit law firms. The utility of these technologies makes them must-haves for modern law practice in a highly competitive environment.

What is Project Management Software for Law Firms?

Legal project management software or legal workflow management software is essential for managing complex processes in the legal industry. It allows law firms to manage projects by providing tools to manage tasks, track progress, and store important documents in one system.

Key Features of Project Management Software for Law Firms:

Case Management: This method simplifies case management by collating all related activities, documents, and deadlines in one place, so everything is accounted for throughout a case’s life.

Document Management: This department manages many documents and provides secure storage, easy access, and file management, critical for client data integrity and confidentiality.

Time Tracking: Allows for accurate logging of time spent on tasks, so billing is accurate and reflects the work done for clients, essential for transparent client billing.

Billing: It automates the billing process by capturing billable hours, generating invoices, and managing payments, which reduces administrative tasks and improves financial accuracy.

Secure Communication Channels: To protect client confidentiality and compliance, the firm supports confidential communication through encrypted channels for sharing sensitive information with clients and within the firm.

Why We Need Project Management Software For Lawyers?

Lawyers and law firms face challenges like data security, client communication, workflow efficiency that can prevent them from delivering efficient legal services. Specialised software like law firm project management software, firms can handle those challenges. The law firm project management software proves to be a remedy for delays in legal processes, increased operational costs, and compliance issues.

Project management software for legal tasks can solve these issues by simplifying operations and improving workflow. Here’s how:

Case Files and Legal Tasks Management: The software collates case files and legal tasks in a structured way so you can easily access and manage projects. This reduces time spent searching for information and managing multiple legal projects.

Resource Management: By better-managing resources, the software ensures all tasks are allocated correctly, making each team member more productive.

Data Security and Compliance: Project management software maintains high levels of data security and protects sensitive information from unauthorized access and compliance.

Workflow Efficiency: Automating task workflows reduces manual labor on repetitive tasks so that lawyers can focus on tasks requiring expertise.

Using such software, law firms can manage legal matters more efficiently and deliver better quality legal services.

Top 10 Law Firm Project Management Software with CRM

Choosing the right project management software with CRM is key for law firms to improve efficiency and client service. Here’s our list of the top 10 law firm project management software, specifically for legal practices:

1. CrmOne

CrmOne is a stand-out legal management software with features specifically designed for the legal industry. It has a comprehensive approach to managing legal projects, powerful features, and a user-friendly interface to streamline your operations as a legal firm.

Key Features for Law Firms:

• Court Calendar and Docket Management: This feature lets you manage all court dates and deadlines so law firms don’t have to manually track them.
• Analytics and Reporting: This service provides insights into the law firm’s operations for data-driven decisions to be made to improve performance and client satisfaction.
• Mobile Access: Full functionality on mobile devices so legal professionals can manage tasks and access important information anywhere, anytime.
• Integration with Email: Integrates with email systems to track and store communication within client files.
• Document Management: Centralises storage and management of legal documents so files can be accessed and updated as needed.

Pros:

• Customizable Legal CRM Email Templates: CrmOne has customizable email templates that can be tailored to client needs and expectations to improve communication.
• Workflow Automation: Automates routine tasks and workflows so legal professionals can focus on more complex parts of their cases.
• User-Friendly Interface: Designed to be easy to use, CrmOne allows legal teams to get up and running and maximize the use of the features quickly without extensive training.

Cons:

• Learning Curve for Advanced Features: While CrmOne is user-friendly, the many features and customization options can take some time to learn so that users can get the most out of the platform.
• Cost: For smaller firms or solo practitioners, the cost of CrmOne, especially when choosing more advanced features, maybe a consideration.

Unique in its space, CrmOne is more than just software – it partners with law firms to transform how they run their operations, interact with clients, and manage legal projects.

2. HubSpot

HubSpot is comprehensive legal management software that boosts efficiency within legal teams. Its simple interface makes task management and monitoring easy for legal professionals looking for a user-friendly yet powerful tool.

Key Features:

• Task Management: Law firms can monitor tasks and manage client communications to track everything.
• Email Tracking: Essential for legal teams, this feature helps with timely and documented client communication.
• Unified Service Hub: Integrates marketing, sales, and customer service into one platform to manage client interactions seamlessly.

For Small to Medium-sized Law Firms: The platform is perfect for smaller law firms as it is scalable. Start with a free version that meets your initial needs and upgrade to more advanced features as you grow.

Benefits:

• All in One combines task management with client relationship management, providing a single tool for law firm project management software.
• Scalable: Start with essential features and add more as you need.

Considerations:

• While HubSpot provides a good foundation for client management, firms looking for industry-specific legal features may need to be more visible in their legal workflows.

HubSpot’s simplicity, comprehensive features, and scalability make it an excellent choice for law firms looking to improve operational efficiency and client service.

3. Zoho CRM

Zoho offers a set of tools designed explicitly for legal project management, making it a solid choice for law firms. It offers industry-specific features for legal work, client intake, and project management.

Key Features for Law Firms:

• Legal Project Management Tools: Zoho offers tools for managing legal projects, assigning tasks, tracking progress, and meeting deadlines.
• Client Intake: Streamlines the onboarding of new clients and captures all relevant information efficiently and securely.
• Task Management: Easy assignment and monitoring of tasks to keep the legal practice organized and proactive.

Pros:

• Powerful Features: Zoho has features that support many aspects of legal work, from case management to document management and client communication.
• Customizable: Highly customizable so legal practices can tailor the platform to their needs.
• Integrates: Integrates with other tools to improve platform workflow and data consistency.

Cons:

• Complexity in Setup: With so many features and customization options, the initial setup can be complex and require a steeper learning curve for legal teams not used to these tools.
• Cost: While Zoho has a full suite of tools, the price can increase as more advanced features and integrations are added, and it may only be suitable for a small law firm.

4. SalesForce

SalesForce has a suite of tools to manage legal practices. It’s known for its robust features that help manage projects, automate tasks, and engage with prospects.

Key Features for Law Firms:

• Sales Cloud: Manage client relationships better, track interactions, manage cases, and close deals faster.
• Tableau: Integrates with Salesforce to provide advanced data analytics to inform decision-making and improve client service.
• Salesforce Marketing Cloud: Create targeted marketing campaigns to attract and retain clients and integrate with other apps for seamless client engagement.
• Task Management and Reminders: Automate routine legal tasks and set reminders for important deadlines so nothing gets missed.

Pros:

• Integrates: Salesforce has extensive integration capabilities with existing systems, allowing you to sync data and workflows across platforms.
• Customizable: Highly customizable so law firms can tailor features to their operational needs and client handling processes.

Cons:

• Complex: So many features can be overwhelming and require a certain level of training to use effectively.
• Cost: Salesforce can be expensive, especially when you add multiple customized features or advanced modules like Tableau and Marketing Cloud.

Salesforce is great for law firms looking to streamline their practice management and client engagement. Its ability to automate tasks and have comprehensive project management solutions makes it a powerful tool for modern law firms.

5. Captorra

The other is Captorra. It’s great for law firms managing large volumes of client data and legal documents.

Key Features for Law Firms:

• Legal Workflow Management Software: Captorra organizes the intake process by automating and tracking all steps from initial contact to signing the client. This system manages the flow of tasks and ensures everything gets noticed.
• Create Tasks and Time Tracking: This allows law firms to create tasks associated with each client or case and track the time spent on those tasks to better manage projects and bill accurately.
• Legal Documents Management: Provides tools to store and manage legal documents securely so they’re accessible to the right people in the firm, improving efficiency and reducing errors.

Pros:

• Intake-Specific Features: Captorra has features specifically designed to improve the client intake process, which can help a law firm capture and convert more leads into clients.
• Integrates: It integrates with other legal practice management software, allowing seamless workflow across different areas of the law firm.

Cons:

• Complex: While Captorra is feature-rich, new users may find the many options overwhelming and need a learning and adjustment period.
• Cost: Captorra’s initial cost and ongoing expenses are significant, so it’s more suitable for mid-to-large firms that can use it to its full potential.

Captorra’s intake and task management features make it an excellent tool for law firms to improve efficiency and manage projects.

6. Freshworks

Freshworks CRM has various features to help law firms streamline their operations and project management. It’s easy and efficient for any legal team to manage law firm projects.

Key Features for Law Firms:

• Document Creation: Freshworks CRM allows legal teams to create and manage documents within the platform, simplifying the creation and storage of legal forms and letters.
• Research Files Management: Has tools to manage and access research files efficiently so all legal information is available for case preparation.
• Time Tracking: Has time tracking functionality to accurately track time spent on projects for billing and workload management.
• Legal Project Management Software: Has features to manage the entire lifecycle of a law firm’s projects, from client intake to case closure.

Pros:

• User-Friendly: Freshworks CRM is known for its simplicity, so legal professionals can adopt and use it without extensive training.
• Integrates: Integrates with other tools and software used in legal practices to improve workflow and data consistency.

Cons:

• Limited Customisation for Legal-Specific Needs: While it has general CRM functionality, it may need more customization options for legal-specific workflows.
• Pricing: The pricing can get expensive as more features and integrations are added, which may be a consideration for smaller firms.

Freshworks CRM is a complete solution to help law firms manage their projects so every legal team member can focus on delivering great legal work. The platform’s user-friendly and project management features make it a must-have for any law firm looking to modernize its operations.

7. InterAction

InterAction by LexisNexis is designed for law firms and has advanced client relationship management and project management capabilities. This platform boosts the operational efficiency of legal teams through law firm project management software and task management tools.

Key Features for Law Firms:

• Law Firm Project Management Software: InterAction has tools to manage legal projects, so legal project managers can oversee all aspects of their cases and client interactions.
• Law Firm Task Management Software: Create, assign, and track tasks within the firm so that all activities are aligned with the firm’s goals.
• Legal Research Integration: It integrates with LexisNexis services so that legal research can be accessed directly within the platform to improve case preparation and quality.
• Relationship Intelligence: Uses advanced analytics to provide insights into client relationships to help firms maximize engagement and opportunities.

Pros:

• Designed for Legal: Unlike general CRM systems, InterAction is intended for law firms, so the features align with legal workflows.
• Client Data Management: I am great at managing large client databases, so every interaction is logged, and actionable insights are derived through data analysis.

Cons:

• Complexity and Learning Curve: InterAction’s features are complex, so learning and using it requires significant time.
• Cost: InterAction is a specialist tool with advanced features, which can be more expensive and may be a barrier for smaller firms.

InterAction is unique in its research integration and relationship intelligence focus. It gives legal project managers the tools to manage projects and client relationships.

8. Intapp

Intapp is designed to provide multiple solutions to the legal industry through law firm project management software and project management tools. It integrates all aspects of legal work, project management, and accounting making it a one-stop service for law firms looking to modernize.

Key Features for Law Firms:

• Project Management: Intapp’s project management features to manage the life cycle of legal matters, so all case-related activities are tracked and managed from start to finish.
• Accounting Software Integration: It integrates with accounting software, improving financial management and managing billing and accounting within the firm.
• Matter Management Software: Intapp’s features include gathering all matter-related information in one place, and improving the management of case files and documents.
• Law Firm Operations: Intapp is designed to automate routine tasks and provide a single platform to manage multiple legal projects.

Pros:

• Integration: Intapp excels at integrating different functions, so workflows are more straightforward, and there is less software to manage.
• Legal Industry Specialism: Designed for law firms, Intapp understands and addresses the specific challenges legal professionals face.

Cons:

• Learning Curve: The number of features of Intapp can be overwhelming at first, so new users need time to adapt.
• Cost: Intapp is a specialist tool with many features, So It can be more expensive, which may be a barrier for smaller firms.

Intapp is suitable for larger law firms that need a sophisticated platform to manage complex legal projects and integrate legal and financial operations. Its matter management insights and efficiency make it a good tool for any law firm looking to modernize its practice.

9. Pipedrive

Pipedrive offers solutions for small law firms to streamline operations, client intake, and task management. Its simple and targeted features make it great for managing legal projects and client relationships.

Key Features for Law Firms:

• Client Intake Software: Pipedrive simplifies client intake, integrating prospective clients into the firm’s workflow. This feature captures and organizes client information from the first point of contact.
• Task Management: Legal teams can assign tasks, set deadlines, and send task reminders to ensure that nothing gets overlooked.
• Prospective Client Management: Tracks interactions with potential clients so firms can follow up and convert inquiries into cases.
• User-friendly dashboard: This dashboard visually shows ongoing cases and client interactions so lawyers can prioritize their daily tasks.

Pros:

• Easy to Use: Pipedrive has a simple interface, so small law firms can implement CRM without a steep learning curve.
• Task Management: Streamlines workflow by allowing legal professionals to assign tasks and set reminders within the platform.

Cons:

• Limited Customisation: Pipedrive is excellent for general CRM tasks but may have less customization for specific legal operations than more specialist legal project management software.
• Feature Limitations: For more prominent law firms or those with complex needs, Pipedrive may only offer some features with integrations or add-ons.

Pipedrive is good for small law firms looking for a simple solution to improve client intake and manage daily tasks. Its easy setup and focus on core CRM features make it a practical tool for improving productivity and client service.

10. Keap CRM

Keap CRM is designed to help law firms be more efficient. It offers advanced legal project management tools and features to support a legal project manager’s role. Its marketing and management software integration makes it great for growing law firms.

Key Features for Law Firms:

• Automated Client Management: One of Keap’s main services is the automation of routine client interactions and follow-ups, ensuring that no client is missed and improving client satisfaction.
• Legal Project Management Tools: Keap manages the entire legal project lifecycle, including task assignment, progress tracking, and deadline management.
• Marketing Automation: Has advanced digital marketing tools to help law firms attract and retain clients and grow the firm’s client base.
• Customizable Workflows: Legal project managers can customize workflows to their law practice needs to improve overall project management.

Pros:

• Integrated Marketing Tools: Keap has marketing strategies integrated with client management features so law firms can manage and grow their client base.
• All-in-One Management combines client management, marketing, and project management in one platform, making it a versatile tool for law firms.

Cons:

• Comp lexity: The number of features and customization options can overwhelm smaller firms or those new to CRM software.
• Cost: While it has many features, Keap can be more expensive than other CRMs, mainly when advanced features are used.

Keap CRM is for law firms that want to manage their project management and leverage marketing tools to grow their practice.

Which CRM is Best?

After reviewing the CRMs above, we found that CrmOne is the top choice for law firms, especially regarding legal project management and case management efficiency. Here’s why CrmOne is the best:

1. Legal Focus: Unlike general CRMs that cater to many industries, CrmOne is designed for the legal sector. This focus means all features, from case management to client communication, are tailored to legal workflows.
2. Advanced Case Management: CrmOne offers advanced case management tools for legal professionals to better manage their cases. These include tracking case details, managing documents, and meeting deadlines all in one platform.
3. Task Automation: CrmOne automates routine legal tasks such as document filings, client updates, and billing processes. This automation reduces manual effort and minimizes errors, ensuring tasks are completed accurately and on time.
4. Time Tracking: The platform has powerful tools for billing accuracy and productivity analysis. Lawyers can record time spent on tasks, which helps transparency and fairness in client billing.
5. Project Management Software: CrmOne is a project management software that allows legal teams to plan, execute, and review legal projects efficiently. It helps with resource allocation, deadline management, and overall project tracking..
6. User-Friendly: Despite all the features, CRMOne has a user-friendly interface that simplifies the complexity of legal software. This is crucial so that legal staff can adapt and use the software quickly without extensive training.

The other platforms such as Salesforce, HubSpot, or Zoho are great generalist tools but require customization to meet the specific needs of law firms. However, CrmOne is built from the ground up for the legal industry. This understanding of legal processes and requirements makes CrmOne not just a tool but a strategic asset for any law firm looking to improve its operational efficiency and client service.

CrmOne’s combination of legal-specific features and automation of complex tasks and detailed projects makes it the best and most efficient choice for law firms to use technology to manage their practice.

Conclusion

Choosing the right project management tool with CRM features is key for law firms to improve efficiency and streamline their operations. Legal project management software designed for the legal industry can change how firms manage client interactions, case files, and overall legal work.

Investing in a good project management tool will increase productivity and service quality. Law firms should review their current practices and consider how legal practice management software can help them succeed. Using such technology means law firms can better meet their clients’ changing expectations and manage their legal projects.